Today's television shows about cold cases, crime scene investigation, and forensics have caused an increase in the public's perception and expectations of evidence management. As a result, there is a pressing need for law enforcement agencies to implement modern solutions to ensure the security and integrity of evidence from the crime scene to the courtroom.

FileOnQ, Inc. provides agencies with these guarantees through a 100% customizable software solution: EvidenceOnQ. Agencies at the local, state, and federal levels have successfully implemented the system to manage evidence and officer equipment, assets, crime scenes, fleet, and more. They discovered it was much more than a software system. It provided the tools they needed to work together and increase efficiencies throughout their entire jurisdiction. Our evidence application benefits: 

Prosecutors

With ever-increasing caseloads, prosecutors need time-saving tools to help them manage their cases. Technology today enables them to access evidence information from a Web connection; they can print the chain of custody, view photos, play audio and video recordings, read lab reports, and submit requests and authorizations. This eliminates phone calls and requests for information and time-consuming trips to the property room to view the evidence.

Courts

Evidence brought to the court must have inherent integrity, professionalism, and security. It must have a solid, unalterable chain of custody with multiple levels of security. Once admitted as a court exhibit, the chain of custody should continue on while in the custody of the courts and throughout the appellate process.

Public

The public has never been more critical of the criminal justice system and evidence management. DNA is solving decades-old cases that provide long-awaited justice, and convicted people are being proven innocent as well. However, law enforcement agencies have been successfully sued because the evidence was mismanaged, stalling their exoneration for many years. Agencies must understand the importance of managing incoming evidence and evidence they have had for decades. 

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Advanced Evidence Tracking

We offer advanced tracking software to simplify, streamline, and secure the process of managing important information on computers and in the cloud. We’ve helped a wide array of clients operate more optimally with our two products, SAFE and VANTAGE.

Our SAFE software offers a variety of state of the art features, including barcode tracking, evidence logs, and digital evidence entries...

Dashboard

Our intuitive interface allows you to investigate your cases and go over important evidence in real time. You can access and analyze important statistics, track evidence, view digital images, transfer files, send and receive email alerts, retrieve and review data, perform system audits, and more. The SAFE dashboard is also completely customizable, so you can modify it according to your agency’s unique needs for an even more streamlined work.

Mobile App

We know that modern police departments and law enforcement agencies are often out in the field. With the SAFE mobile app, you can collect and digitize evidence with a simple click, saving you valuable time and making your job more convenient. Our innovative barcode function allows you to tag and identify each piece of evidence by scanning it. You can also review and analyze important data while on the go.

Automation

You’ve got a lot on your plate. Our system makes your job easier by automating alerts and review dates. SAFE can help you stay on schedule and on task.

RMS/CAD Systems 

We stay up to date with the latest in Records Management Systems (RMS) and Computer-Aided Dispatch (CAD) to help you seamlessly switch between SAFE and other systems. We use industry-standard API (Application Programming Interface) models so that you can transfer data, investigate information, and create reports easily.

Digital Evidence

SAFE is one of the only programs that lets you access and examine digital and physical evidence together. Tracking both types side by side can allow you to better make connections and crack cases.

Customization

Our dashboard isn’t the only aspect of our evidence management software that’s customizable. You can also use SAFE to compile and create ad hoc reports that meet your needs and suit your preferences. Our sophisticated system allows you to find and retrieve the exact data you need for your next assessment.

Training

We’ve worked to make SAFE as simple and straightforward to use as possible. If you ever have any questions or would like to better understand this software’s advanced functionality, we offer numerous training options. We can teach you the tips and tricks for using SAFE to the fullest.

Upgrades

While other software systems routinely charge for costly updates and add-ons, we automatically include SAFE upgrades for everyone who purchases the program. We want you to be able to immediately utilize every new feature and function that we develop to improve your ongoing experience

Don't just track your evidence, Manage it.

Providing complete barcode Property and Evidence Management systems. ACE Serves the largest metro departments; as well as a basic yet complete ACE Express barcode system design to meet the needs of rural departments. Each provides an unalterable chain of custody, audit and tracking features. ACE meets your department needs and provide the system you want.

ACE is designed to efficiently catalog warehouse inventory and to track the flow of property through the law enforcement system. Whether it is evidence gathered at the crime scene, or property submitted at the precinct's front desk, ACE is the best tool for recording vital property information, documenting property movement, transactions, and most importantly, retaining control of the property from initial reception to final disposition in accordance with local statutes and ordinances. Using the latest in barcode scanner technology and software you can easily track and record all items from collection to final disposition.

As a state of the art law enforcement program, ACE mirrors the style of operation that exists in a manually controlled environment consolidating multiple functions within an interdependent network to provide a standardized, fail-safe method of operation and control. ACE reduces human error by acting as a guide through the maze of regulations applicable throughout the evidence management process.

Complex procedures such as weapon and controlled substance destruction are monitored closely to ensure compliance and deter internal corruption. ACE also includes a complete accounting of all monies received and dispersed along with immediate audit reports.

There are several modules built into ACE, and additional add-ons available, that allow you to track other aspects of evidence management such as Accounting, Media Attachments and an Auction feature to name a few. View the module list to learn more about each feature

Another advantage of ACE over a manual system is its ability not only to record information vital to each case, but to also document all transactions that occur relative to that case ... right down to the item level. Such recordkeeping is the cornerstone of the highly sophisticated ACE system. Since tracking an item is essential for successful criminal prosecution as well as inventory control, relying on a log book alone or an archaic filing system is risky at best. Without ACE, failure to demonstrate an airtight chain of custody can leave the property bureau vulnerable to allegations of mismanagement. ACE does all the work for you, automatically and quickly, by compiling a comprehensive item history report that can be delivered directly into the hands of the prosecutor.

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